Article I – Name
The name of this organization shall be “The Haldeman Mansion Preservation Society Inc,“ and it is a domestic, non-profit corporation.
Article II – Mission Statement
The mission of the Haldeman Mansion Preservation Society, Inc. is to restore and preserve the existing buildings and grounds of the Haldeman Mansion property to be used to promote history, education and community use.
Article III – Fiscal Year
The fiscal year of this organization shall be January 1 to December 31.
Article IV – Membership
Section 1: Membership shall be granted to any individual who has indicated interest upon payment of dues. Corporate Membership shall be granted to corporations upon payment of dues. Life Membership shall be vested in Past Presidents and others who have made outstanding contributions to this organization, subject to the approval of the Executive Board.
Section 2: The annual dues are payable on or before the 31st day of January of each year, and shall be set forth in the Standing Rules.
Section 3: Each member, including corporate, shall have one vote.
Article V – Meetings
Section 1: The annual meeting of the organization shall be held in April and shall be for the purpose of electing officers, receiving reports of officers and committees, and for any other business that may arise. Ten (10) days written notice shall be given to members.
Section 2: Special meetings may a be called by the President or by the Executive Board, and shall be called upon written request of ten members of the Society. The purpose of the meeting shall be stated in the call. Except in the case of emergency, at least three (3) days notice shall be given,
Section 3: Ten (10) members of the Society shall constitute a quorum.
Section 4. The members present at a duly organized meeting can continue to do business until adjournment, notwithstanding the withdrawal of enough members to leave less than an quorum.
Article VI – Officers
Section 1. The officers of this organization shall be a President, Vice President, Recording Secretary, Corresponding Secretary and Treasurer.
The President, Vice President, and Corresponding Secretary shall be elected for a term of two years on even-numbered years.
The Recording Secretary and Treasurer shall be elected for a term of two years on odd-numbered years.
Section 2: These Officers shall perform the duties prescribed in these bylaws and the parliamentary authority adopted by the Society.
Section 3: The President shall be ex-officio member of all committees except the Nominating Committee and shall appoint Committee Chairmen.
Section 4: Vacancies in the Officers shall be filled for the unexpired term by the Executive Board.
Section 5: The Treasurer shall be bonded, and no corporate funds shall be disbursed without the signature of the Treasurer and one other officers of the corporation.
Article VII – Executive Board
Section 1. The Executive Board shall consist of:
President, Vice President, Treasurer, Recording Secretary, Corresponding Secretary, Immediate Past President and Six Directors.
Others, who may not make motions or vote.
Section 2: The Executive Board shall:
Conduct and control the business and property of the Society.
Be vested with the power to interpret the bylaws.
Hold regular meetings on a date set by the Board.
Have the authority to expend operating funds.
Capital accounts shall be used only for restoration of the buildings.
Secure a fidelity bond to meet the needs of the organization.
Section 3: A Director shall:
Be elected for a term of three years.
After having served two terms, be eligible for re-election after a lapse of one year.
Vacancies for an unexpired term shall be filled by the Executive Board.
Section 4: A member who does not attend three Board meetings without an acceptable excuse shall be replaced by the Executive Board.
Section 5: A majority of the voting members of the Executive Board shall constitute a quorum.
Article VII – Nominations
Section 1: Nominations for Officers and Directors shall be made by a Nominating Committee consisting of three persons appointed by the President. The report of this Committee shall be included with the notice of annual meeting. Nominations may be made from the floor at the annual meeting.
Section 2: A nominee shall be a member in good standing of the Society.
Section 3: A nominee for President and Vice President shall have served for at least one year on the current Board of Directors.
Section 4: A nominee must have agreed to serve as an officer or director if elected.
Section 5: All elections shall be held by ballot unless there is only one nominee for the office, in which event it will be in order to dispense with the balloting.
Article IX – Committees
Section 1. Audit Committee shall audit the accounts of the Treasurer annually at the close of the fiscal year, and make a report at the Executive Board at the meeting next following the close of the fiscal year.
Section 2: Committees, standing or special, shall be appointed by the President as the Society or Executive Board shall deem necessary to carry on the work of the Society.
Article X – Parliamentary Authority
The rules contained in the current edition of Roberts Rules of Order Newly Revised shall govern the proceedings of the Society in all cases to which they are applicable and in which they are not inconsistent with these bylaws.
ARTICLE XI – Amendments
Section 1: These bylaws may be amended at any regular meeting by a two-thirds (2/3) vote provided that the amendment has been mailed to the entire membership at least ten (10) days prior to the meeting at which it will be considered.
Section 2: Approved amendments shall become effective immediately unless otherwise specified in the amendment.
The annual dues shall be:
Contributing $ 15.
Family $ 25.
Supporting $ 30.
Sustaining $ 50.
Benefactor $ 100.
Patron $ 500.
Corporate $ 1,000.
The meeting place shall be the Haldeman Mansion, Locust Grove, Conoy Township, Lancaster County, PA.
3. The standing rules may be amended by a two-thirds (2/3) vote of the